It doesn’t matter whether you are an employer or an employee; keeping your workstation organized is key for productivity and focus. The cleaner and more organized workspace you will have, the more focused and creative you will feel.
Here are several steps that you can take to ensure that your workspace is organized!
1. Display Selected Items
When it comes to your work desk, you will want to be selective about the items that you are displaying on the desk. Of course, you will want to have a plant to keep your workspace fresh. Also, there is nothing wrong with keeping a framed photo of your dog, as these items are essential to make the office space feel like your own,
However, you will want to be selective with the items that you are displaying, because too many items will keep you distracted. Keep in mind that your workspace is the visual representation of your professionalism and level of commitment to your work.
Ideally, you will want your workspace to reflect your work ethic, which is why you will want to be highly selective of the items on your desk and ensure that they align with your level of professionalism.
When it comes to displaying selected items on your desk, you will want to ensure that your needed items are placed at a reachable distance so your workflow doesn’t break every time you need something.
2. Declutter & Organize Your Items
You will want to start with your cabinets and drawers when decluttering and organizing your items. Start with emptying everything so you can carefully evaluate what needs to go and what can stay. You will also want to separate your items into different categories and ensure that the relevant items are kept together.
For instance, you can invest in some cabinet dividers to keep relevant items together and separated from other items. To keep the desk surface clean, you will want to invest in a cup to hold your pencils and pens together.
Decluttering and organizing your items is important to stay focused and maintain a touch of professionalism. If you are an employer with a hybrid workspace, you will want to encourage your remote team to look after the cleanliness and orderliness of their workspace as well. This way, the remote team will enjoy working from home, and they will be more productive.
3. Arrange for Proper Storage
Instead of dumping things randomly around your workspace, you will want to set designated spaces for each item. This way, you can prevent clutter in the first place and keep things organized in your workspace.
You will want to identify the things that need to be on the desk, such as a laptop and notebook, whereas other items, such as the laptop bag and irrelevant files, should be stored away properly in a locker. If your workspace is too congested, your best option would be to arrange for outdoor lockers, as outdoor lockers work great for small offices as these are available in various sizes and can accommodate the different needs of your employees. Outdoor lockers are popular in large corporate buildings as they provide a secure storage location for office staff.
Even with a limited space available inside the office premises, you can opt for outdoor lockers as these are exclusively built to endure the extreme weather elements. Security measures, including keyless opening systems and digital locks, ensure maximum security while enabling employees to store their belongings safely.
4. Manage & Organize Your Emails
If you want to be productive and focused at work, you will need to pay attention to the orderliness of your computer space as well, especially your email. So, you might want to delete all unnecessary emails and highlight the important emails so you can stay on track with your work emails.
Schedule a time every day to check all emails and try to unsubscribe from services that you no longer require to keep your emails more relevant. More importantly, you will want to keep the work emails separate from your emails to ensure that you don’t mix up work with your personal life.
5. Use Labelers & Stickers
You can also use labels and stickers for effective organization. The labelers will significantly help you with your organization efforts as you can label all cabinet doors, binders, drawers, and dividers as a way to know what is kept inside.
This way, you will be able to quickly place the items in their designated places by the end of each day, and you will be able to find the needed items quicker instead of having to rummage through the cabinets and drawers to get what you need.
Make sure to keep a dustbin near your desk so you can efficiently dispose of waste instead of keeping things piled up on your desk.